DATA PRIVACY NOTICE
Caleb's Mountain is a project of The Parochial Church Council (PCC) of St. James’, Bream
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The PCC and the Incumbent of St. James’ Church, Bream are the data controllers (contact details below). This means they decide how your personal data are processed and for what purposes.
3. How do we process your personal data?
The PCC of St. James’ Church, Bream complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To administer membership records (including: Registers, Registration forms, Health information relating to Sunday School, Youth Activities, Holiday Clubs, Luncheon Club, Under 5’s).
To fundraise and promote the interests of the charity;
To manage our Employees and Volunteers;
To maintain our own accounts and records (including the processing of Gift Aid applications);
To inform you of news, events, activities and services in which you may be interested (including: Remembrance Services, Baptism reminders, Weddings.
To share your contact details with the Church Wardens, PCC Members, The Deanery so to inform about meetings and paperwork.
To keep you informed of church updates (including: Church Directory, Notice sheets, Intercessory list, Rotas, Notice Boards, and Diaries.
To inform Bream C of E Primary School about events and services.
To share relevant information relating to Caleb’s Mountain with Line Mangers, Committee members; under our confidentiality policy and where permission has been given by all agreed parties.
To share your contact details with Church Wardens, specific Committee Members (relating to Contractors, Architects and maintenance of church buildings.)
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, Social Security or Social Protection Law, Safeguarding or a collective agreement;
Processing is carried out by a not-for-profit body with a religious aim provided: -#
the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which the PCC and/or Incumbent of St. James Church, Bream holds about you;
The right to request that the PCC and/or the Incumbent corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the PCC and/or Incumbent of St. James Church, Bream to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Parish Administrator at St. James’ Church Centre, Coleford Road, Bream, Lydney, Gloucestershire GL15 6ES;
firstname.lastname@example.org; 01594 562985.
Revd. Chris Maclay, The Vicarage, Coleford Road, Bream, Lydney, Gloucestershire GL15 6ES;
email@example.com; 01594 368558.
Barry Stevens - Caleb's Moutain Project Coordinator
St. James' Church Centre, Coleford Road, Bream, Lydney, Gloucestershire GL15 6ES;
firstname.lastname@example.org; 01594 562985
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides